ByLaws
Indiana Association of Educational Office Professionals, Inc.
ARTICLE I. Name - Organization - Fiscal Year
Section 1. This Association shall be known as the Indiana Association of Educational Office Professionals, Inc. ("Association").
Section 2. The Indiana Association of Educational Office Professionals, Inc. (IAEOP) is affiliated with the National Association
of Educational Office Professionals (NAEOP).
Section 3. The use of the Association’s name must be approved by the Executive Board.
Section 4. The Association is incorporated under the laws of the State of Indiana, pursuant to Articles of Incorporation filed
October 27, 1981.
Section 5. The Association shall be governed by the Articles of Incorporation and by these Bylaws.
Section 6. The Fiscal year of the Association shall be November 1 through October 31.
ARTICLE II. Mission Statement
Section 1. The purpose of the Association shall be to promote the advancement of education by improving the quality of service by
educational office professionals to institutions of learning and the profession.
ARTICLE III. Membership
Section 1. Membership shall be open to persons interested in promoting the mission of the Association.
Section 2. There shall be give classifications of membership: 1) Active, 2) Retired, 3) Associate, 4) Honorary, and 5) Administrative.
Section 2A. Active Membership shall be open to all office personnel employees in an education system or related organization in the State
of Indiana. Active members shall be eligible to vote on all matters coming before the Association and shall be eligible
to serve on committees and hold office.
Section 2B. Retired Membership shall be open to individuals who were formerly employed in an educational system or related
organization with all privileges of active members except that of holding elective office.
Section 2C. Associate Membership shall be open to persons interested in advancing the purposes of the Association but who are not
eligible to be active members. Associate members shall have all the rights and privileges of active members except those
of voting and holding office.
Section 2D. Honorary Membership may be conferred upon former active members or upon non-members as special recognition for
notable service to the Association. Honorary Members are entitled to all privileges of active members except those of
holding elective office. Non-members receiving this honor are entitled to all privileges of active members except
those of voting and holding office. Names for Honorary Membership shall be submitted in writing to the Executive Board.
The Executive Board shall vote by secret ballot. The vote shall be unanimous.
Section 2E. Administrative Membership shall be open to all educational administrators. Administrative members shall have the rights and
privileges of active members except those of voting and holding office.
Section 3. Rights, privileges, service and objectives of each classification of membership shall be determined by the Executive Board,
except as noted in Article III, Section 2.
Section 4. Membership shall be terminated by non-payment of dues, by resignation of membership, or due cause as determined by the
Executive Board.
Articles IV. Offices and Duties
Section 1. The officers of the Association shall be: President, President-Elect, Vice President, Secretary, Treasurer, and Finance Officer.
These officers shall conduct the business of the Association in accordance with the governing documents and the parliamentary
authority adopted by the Association.
Section 2. The President, President-Elect, Vice President, Secretary, and Finance Officer shall be elected to a term of one (1) year and shall
serve no more than two (2) consecutive terms. The Treasurer shall be elected for a term of two (2) years and shall serve
no more than two (2) consecutive terms.
Section 3. The President shall perform the duties of the office; shall be an ex-officio member of all committees and with the approval of
the Executive Board, shall appoint annually, the Parliamentarian, Historian, District Coordinators, Committee Chairpersons, and,
with the help of the Chairperson, the Committee members.
Section 4. The President-Elect shall succeed the President; shall perform the duties as assigned by the President with the approval of the
Executive Board; shall preside in the absence of the President; and shall act as chairman of the Annual Meeting Committee.
Section 5. The Vice President shall perform the duties of the President and the President-Elect in their absence. The Vice President shall
be editor of the quarterly newsletter.
Section 6. The Secretary shall keep the minutes of the Association and of the Executive Board and shall conduct the general
correspondence of the Association.
Section 7. The Treasurer shall keep financial records of the Association; receive and manage funds belonging to the Association and
disburse from those funds only by order of the President, Acting President, or Executive Board. The Treasurer shall be a
member of the Finance Committee. At the Annual Meeting, the Treasurer shall present the financial statement for the current
year to the membership. The Treasurer shall receive memberships and mail membership cards.
Section 8. The Finance Officer of the Association shall act as chairman of the Finance Committee and shall be responsible for the
preparation and presentation of the proposed annual budget to the Executive Board for approval. The Finance Officer shall be a
past officer (elected) of the Association.
Section 9. Officers and committee chairmen, upon resignation from educational employment, shall automatically resign the office held.
Section 10. In the event the office of President becomes vacant, the President-Elect shall success to the office for the unexpired term, plus
one year. In the event of a vacancy in the office of President-Elect, the Executive Board shall appoint a person to fill the office
until such time as an election may be conducted. In the event of a vacancy in other elected offices, the Executive Board shall
appoint a replacement for the unexpired term.
Section 11. The elected officers shall be installed during the Annual Meeting. The terms of office shall begin at the conclusion of the
Annual Meeting.
ARTICLE V. Executive Board
Section 1. The Executive Board shall consist of President, President-Elect/Annual Meeting Chairperson, Secretary, Treasurer, Finance
Officer/Finance Committee Chairperson, Immediate Past President/Nominating Chairperson, Audit Chairperson, Awards
Chairperson, Conference Chairperson, Membership Chairperson, Professional Growth Chairperson, and Scholarship
Chairperson. The Executive Board shall have the duty to direct programs and formulate policies concerning the Association as
directed by the membership.
Section 2. The Executive Board shall have full power and authority to act for the Association except in cases prohibited by the By-laws.
Section 3. Seven (7) members shall constitute a quorum of the Executive Board.
ARTICLE VI. Association Membership
Section 1. An Annual Meeting of the general membership of this Association shall be held as determined by the Executive Board for the
purpose of installing officers, receiving reports of officers and committees, and for any business that needs to come before the
membership.
Section 2. It shall be the duty of the Executive Board to determine the time and place of the Annual Meeting, conferences, and/or special
meetings. It shall be the duty of the President to notify the membership of such meetings at least thirty (30) days prior to the
scheduled meetings.
Section 3. All officers shall be elected in the manner provided in Article VIII of these By-laws.
Section 4. Twenty (20) members shall constitute a quorum for the transaction of business at the Annual Meeting or at any called meeting
of the general membership.
ARTICLE VII. Committees
Section 1. There shall be nine (9) standing committees: 1) Membership, 2) Annual Meeting, 3) Professional Growth, 4) Finance, 5)
Nominating, 6) Auditing, 7) Scholarship, 8) Awards, and 9) Conference. The Executive Board may authorize special committees
or appointments as may be necessary or appropriate. Special committees and/or appointments shall serve to the end of the
current term of the offices.
Section 2. Planning and activities of all committees and district coordinators are subject to approval of the Executive Board.
Section 3. The Conference Committee will maintain financial records relative to the function of the Committee. The financial records are
to be given to the Audit Chairperson as soon as the books are closed. After the conference expenses are paid, the balance shall
be returned to the Treasurer and shall be kept in the Conference Fund.
Section 4. Committee and District Coordinator guidelines are specified in the policy handbook.
ARTICLE VIII. Rules of Election
Section 1. The Nominating Committee shall present to the membership each year a slate of one (1) or more nominees for the offices of
President-Elect, Vice President, Secretary, and Finance Officer.
Section 2. The Treasurer shall be elected biannually on the odd year.
Section 3. Election shall be by first class mail ballot.
Section 4. Candidates receiving the highest number of votes shall be declared the winner.
Section 5. The candidate of President-Elect must have served at least one (1) term as an elected officer.
Section 6. Ballots shall be retained by the Nominating Committee until the close of the Annual Meeting following the election after
which they shall be destroyed.
ARTICLE IX. Parliamentary Authority Robert’s Rules of Order (latest edition) shall govern the meetings of the Association, the
Executive Board, and all Standing and Special Committees.
ARTICLE X. Amendments
Section 1. A report on proposed amendments shall be presented to the Executive Board by the By-laws Committee for recommendation
prior to presentation to the membership for vote.
Section 2. Proposals of the By-laws Committee shall be provided to the general membership twice prior to the scheduled vote.
Section 3. Voting will be by mail ballot of the total membership.
Section 4. A majority of those voting in favor of the proposed amendment shall be required for adoption.
Section 5. Ballots shall be retained until the close of the Annual Meeting following the vote after which they shall be destroyed.
Approved October 16, 2002
